Skip to content Skip to navigation

Employment Opportunity - Executive Assistant

Employment Opportunity- Executive Assistant

Office of the Generals Superior

(Regular Part-Time: Tuesday – Thursday - 8:30am - 4pm)

Executive Assistant—Office of the General Superior & Assistant General Superior

Job description: The responsibilities include, but are not limited to:

  • Receive incoming calls, retrieve voice mail messages and return calls
  • Maintain phone log, schedule appointments and manage Gmail calendar
  • Attend weekly staff meetings; attend and record minutes of meetings and Board of Trustees meetings and then submit and distribute minutes to members.
  • Coordinate the administrative function of the office of the Generals Superior
  • Attend meetings with and for the Generals Superior, upon request.
  • Any/all other duties assigned.

Skills Required:

  • Must be able to handle significant volumes of highly confidential information with great discretion and absolute confidence
  • Organized with a high attention to detail
  • Excellent communication skills
  • Outstanding interpersonal skills
  • Strong decision making and problem-solving skills
  • Ability to multi-task in fast-paced dynamic environment
  • Proficiency in MS Office Suite with an emphasis on MS Excel, MS Word & MS Publisher
  • Working knowledge of www and Gmail
  • Valid driver’s license and access to a reliable vehicle.
  • A criminal background check will be required of the successful applicant.

Application Details 

22.5 hours/week (Tuesday-Thursday) 
Application Deadline: December 24, 2018
Interviews begin early January
Anticipated Start Date: Tuesday, February 5, 2019

Applications will be accepted from December 10 to December 24, 2018 and should include a cover letter, CV, and contact details for three references. A criminal record check will be requested before hiring. Applications should be addressed to the Companions of the Cross c/o Fr. Allan MacDonald, CC and sent to humanresources@companionscross.org or fax 613 725 1590. No phone calls please.

We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.