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Employment Opportunity - Administrative Assistant

Employment Opportunity- Administrative Assistant

Position Type: Full Time, Permanent 

Application Deadline: June 17, 2019

The Companions of the Cross are seeking an administrative assistant in our Head Office. This is a permanent position, Monday through Friday, from 8:30 am to 4:00 pm.

This position reports to the Office Manager. Applicant must have strong communication, organizational, administrative, editing and word processing skills. Other essentials include abilities to multi-task, prioritize, work independently, and maintain confidentiality and professionalism. Knowledge of the Companions of the Cross Community would be an asset.

Responsibilities include answering in-person queries, email and phone calls; ministering and praying with people; donor relations; maintaining electronic and paper filing systems; and other jobs as related to the position and assigned by the Office Manager.

Applications will be accepted from May 28th to June 17th and should include a cover letter, CV, and contact details for three references. Applications should be addressed to the Companions of the Cross c/o Fr Allan MacDonald and sent to humanresources@companionscross.org, or fax 613-725-1590. No phone calls please. The anticipated start date is ASAP.

We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.

Reception & mailroom

  • minister and pray with people via phone or in person
  • answer and/or direct phone calls, emails, faxes, and assist visitors
  • sort mail (courier and regular)
  • package and ship boxes (books sold, internal supplies, etc.)
  • receive and input donations and payments made by phone or in person into database
  • Maintain the database (contact info, subscriptions, returned mail, etc.)
  • Prepare database lists for mailouts

General Office

  • order supplies (liturgical, office, cleaning, etc.)
  • oversee office equipment - copier, printer, postage meter, folding machine
  • occasional editing and transcription
  • booking flights
  • Assisting co-workers in their various jobs as needed